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The status of a file sits in the project’s file table, so the whole team sees it in the list.
1

Open the project

Find the file in its project. Its current badge shows next to it: WIP, In Review, Needs Approval or Approved.
2

Open Notes

Click Open menu on the file’s row and choose Notes. The status is set here, not in the viewer.
3

Set Approved

Click Approved, add a note if you like, and click Save. The badge in the file list changes for everyone.
A project with three files carrying notes and status badges such as Approved and In Review
A new cut. Add it as a new version to the file’s stack under Versions in the row menu, and compare it with the one before. Next: Where do I find the comments on a file?